Effective Date - October 1, 2009

301                 Verification

Child Care - Admin. Rules, Chapt. 1, Purchase of Service SNAP - 7 CFR 272.8, .11, 273.2, .7-.8, .14; ARW, Chapt. 1, Section 3 POWER - W.S. 42-2-105

                        Verify each eligibility factor for each individual to be included in the assistance unit prior to making the initial/ongoing eligibility determination.

A.    Verify the eligibility factors prior to making the ongoing eligibility determination when a factor(s) is:

1.    Reported or known to have changed, or

2.    Suspected to have changed.

B.   Authorize the $1 nonpayment status for POWER for noncompliance when eligibility cannot be determined because the applicant or recipient refuses to provide:

1.    The requested document(s)/documentation, or

2.       The written consent to obtain it.

C.   Require the applicant or recipient to provide the document(s)/ documentation necessary to verify the eligibility factors except:

1.    When the verification is provided on one of the following interfaces: Numident, TPQY, BENDEX, SDX, ESY4 or RIS;

2.        When verification is available within the agency in a prior case and the factor is not subject to change, i.e., a SSN or date of birth.

D.    Assist the applicant or recipient, upon request, in obtaining the document(s) for verification when the individual is or would have difficulty providing them.

E.    Evaluate the verification(s):

1.    Compare each piece of verification to the others to see if the information is consistent.

2.    Assure the date the document(s) was created verifies the factor and does not raise more questions.

3.    Consider the reason why the document was created.

4.    Examine the verification to determine whether it has been tampered with or altered.

5.    Determine whether the verification answers the issue in question.

F.   Resolve any discrepancies or questions raised by the verification by:

1.    Requiring additional verification; or

2.    Contacting a knowledgeable source.

SNAP – 7 CFR 272.8, .11, 273.2, .7-.8, .14; ARW, Chapt. 1, Section 3

G.   Allow the assistance unit at least ten days from the date of the notice to provide required verification.

 H.    Accept a collateral contact in cases when requiring documentary evidence would delay processing the application:

1.        Conduct a collateral contact either in person or over the phone;

2.        Select a collateral contact if the assistance unit fails to designate one or designates one which is unacceptable;

3.        Disclose only the information absolutely necessary to get the information being sought;

4.        Avoid disclosing the assistance unit applied for SNAP,  failed to provide information or suggesting the assistance unit is suspected of any wrong doing.

I.    Schedule a home visit only when documentary evidence is insufficient to make a firm determination of eligibility or benefit level or cannot be obtained.

J.    Allow postponement of eligibility factors, excluding identity, when the assistance unit is eligible for expedited SNAP and:

1.    Certify the assistance unit for the appropriate time period; or

2.        Allow migrant farm-workers two months to provide verifications from out-of-state sources.

K.    Review and evaluate the information provided by the ESY4, SDX, BDX and RIS interfaces at each application and recertification and when adding an individual to a household.

 

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