Effective Date - January 1, 2009

719                 EPICS Coding

POWER – no citation

A.    Realize immediate and proper coding is essential for program assessment, reporting and auditing requirements.

B.    Code EXEMPT applicants/recipients Y-EX on WORW.

C.   Code MANDATORY applicants/recipients N-NE on WORW.

D.   Enter the appropriate code in the target field on WORW to identify the following individuals:

1.    CP - Teen parent;

2.    CT - One parent in a two-parent assistance unit must be coded CT;

3.    RA - Adult claiming to be incapacitated;

4.    WA - Adult claiming s/he is caring for an incapacitated immediate family member full-time in the individual’s home and no other person is available to provide the needed care;

5.    YC - Child not attending school;

6.    YF - Adult or member of an assistance unit fleeing because of being battered or subjected to extreme cruelty because of domestic violence;

7.    NT - All other individuals.

E.    Perform an initial determination of the education level of all POWER applicants and recipients, including children:

1.    Enter this information on the EPICS SSDO and UNIE screens; and

2.    Update as appropriate

F.    Determine, in Fremont and Hot Springs counties, which recipients are enrolled Tribal members and enter the appropriate coding on the EPICS HERC screen.