1504 Timely and Complete Report
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Child Care - ARW, Chapt. 1, Purchase of Service Food Stamps - 7 CFR 273.12; ARW, Chapt. 1, Section 7 POWER - ARW, Chapt. 1, Section 10 |
A. Perform a re-determination of eligibility whenever a change is reported and assure it remains an accurate reflection of the likely situation for the benefit month.
B. DOCUMENT the date of the re-determination in the case record in all instances recording the information and method used to arrive at the best estimate.
C. Generate a notice (see Table V) when the change results in an adverse action.
D. Generate a change report form (DFS 103) when the case remains eligible to notify the recipient of the information being used to determine eligibility.
E. Take the appropriate action on the case for each program within the time frames specified:
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Child Care – ARW, Chapt. 1, Purchase of Service |
1. From the date of the change when there is an increase in the benefit level for the assistance unit, a change in provider or address; or
2. From the first day of the next month when the assistance unit has a decrease in the benefit level;
3. Process a termination for ineligibility by terminating existing authorizations and closing the Child Care case on JAS.
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Food Stamps – 7 CFR 273.10; ARW, Chapt. 1, Section 7 |
4. When a change becomes known or is reported which affects the assistance unit’s eligibility or benefit level for the next benefit month, a notice of adverse action (see Table V) must be mailed at least ten days prior to the first day of the next benefit month;
a. Understand the tenth day cannot expire on a weekend day or holiday.
b. Understand that notices are mailed the day following the authorization date.
NOTE: If the notice authorization date is on a Friday, the mailing date is on the following Monday, excluding a holiday.
5. At the next certification, whichever occurs first;
6. Add a new assistance unit member and his/her income to the first regular allotment after the reported change;
7. Not later than the first allotment issued after the change is reported which will result in an increase in the allotment provided:
a. The change is reported by the last day of the month; and
b. The change is verified within ten days of the request for verification/information.
8. Issue a supplement when reported in the month but too late to meet the next regular issuance time frames.
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POWER - ARW, Chapt. 1, Section 10 |
9. For the first benefit to be issued after the reported change.
F. Process the case in nonpayment status for POWER due to noncompliance, if applicable; and
G. Take the following actions to assure the reported change does not affect a performance requirement:
1. Review child support status to determine if the assignment and/or cooperation requirements need to be updated with CSA;
2. Review work requirements exemption status and refer mandatory individuals to the work program case manager and DWS,
3. Determine whether the assistance unit/individual(s) remains eligible for a performance payment due to meeting the performance requirements for the corresponding performance period.
H. Do the following when a change in assistance unit composition is reported or becomes known:
1. Require completion of a DFS 100 to obtain information necessary to determine eligibility for the assistance unit;
2. Realize the individual's needs will not be added and there is no increase in the performance payment when the individual enters the assistance unit ten months after initial qualification of the assistance unit for POWER;
3. Require completion of the IRCU as a condition of eligibility for the assistance unit when the individual is required to meet the Pay-After-Performance provisions whether or not her/his needs are added to the POWER payment;
4. Realize the participation code on EPICS will be "DI" for the individual who cannot be added to the POWER payment due to the ten month provision;
5. Redetermine eligibility and the amount of the performance payment considering the income and assets of the additional individual whether or not her/his needs are added to the POWER performance payment;
6. Authorize the POWER performance payment per Section 1208
7. Authorize the $1 nonpayment status when adding a mandatory individual who fails or refuses to comply with the Pay-After-Performance provisions.